10/12/23 Meeting Agenda & Minutes
Quail Run PTO Meeting - Agenda & Notes
Oct 12, 2023 6:00 pm Murf's Grille
PTO Officer Attendees: Kodi Snider-McCall (Co-Chair), Tom Pasniewski (Co-Chair), Sherri Whightsil (Secretary)
Absent: Erika Kramer (Co-Chair), Amy Shealy (Treasurer)
Parent Attendees: Kristine Polian, Kyra Gabel, Erin McElroy, Erin Griffeth, Lauren Folkman, Sherene Haddad, Nick Schneider, Blair Schneider
School Attendees: Jordan Walton, Brynee Baldridge, Nicole Dunlap, James Polk (virtual)
Murf’ s Wi-Fi
Network ID: Netgear94
Password: excitedcurtain054
Welcome and thank you for coming!
- Please sign the attendance sheet and grab a nametag
How these meetings will work:
- Quickly work through the agenda items with Q&A’s and any working topics/events.
- Introduce new topics
- General Q&A and visiting at the end of the meeting!
Review of Recent events
Recess Equipment Drive - Goal was to fill the bins that have been placed at school doors for recess. Event was very successful, both bins are full!
Fun Run and Movie Night with 5th Grade Concessions
Fun Run was well attended
Very well received, and 5th grade concessions were very successful, just under $1,000!
Pizza was generously donated by Papa Keno’s, a Quail Run family
S'mores station was a fun addition to this event
Just Food barrel did not have a lot of donations
October 4th All School Assembly and Photo with Student Shirts
Track Club update:
52 participants
As a group, we have run a total of 499.60 miles.
50 participants have earned their 5K mile award
41 participants have earned their 10K mile award
Benches in front of school. Thank you to the anonymous donor, who along with PTO, has donated funds and time to repair and replace the benches in front of the school
Student T-Shirt distribution
Thank you to Tom and Erika for sorting, labeling, and distributing shirts to classrooms!
Discussed possibility of opening up for additional shirt orders.
Staff and families might be interested.
At least one student who needs a larger size.
Additional staff/family shirt orders would be pre-order, pay in advance, with a bulk order sent to Holman. Suggest $10 each, which would cover cost and raise some funds for PTO.
Future years, plan to use same design each year with new dates and colors
Discussed the possibility of printing sponsors on the back to cover or assist with shirt costs
Upcoming Events
Dine & Donate Updates
Pickleman’s West Location 10/12
LBC East Location 10/19
Track Club - will not have track club on 10/31 due to students arriving in costumes
Fall Parties and Costume Parade 10/31
Open to ideas from room parents for party games, craft, snacks, and time filler sheets
If all school does same things, only need 1 sign up genius (TBD)
Party from 9 - 9:30, with costume parade to follow
Party prep night on 10/30 from 5-7. Will gather supplies in totes placed outside classrooms.
Fall Parties
Craft: Paper bag monsters - approved!
Other ideas:
popcorn hands
Use craft supplies to make your own monsters
Q-tip skeletons
Spiderweb sun catchers
Ghost windsock
Plastic bag kites
Coffee filter bats
Paper bag gingerbread houses
Game: Ring Toss with mini pumpkins and glow necklaces - approved!
Other idea: Ping pong ball cup toss
Snack:
Lauren volunteered to get juice boxes again. Thank you!
Hope to have popcorn donated from Regal
Candy corn
Supplies needed
Construction paper
Googly eyes
Stickers, circles
Glue sticks
Markers
Mini pumpkins
Glow necklaces
Follow Ups
Notify room parents and staff of party plans
Create sign up genius. Items due by 10/26.
Call Regal for popcorn donation
Communicate party prep night plans
Committee Updates
Need co-chairs for Carnival. Carnival is Sunday, April 21, rain date on April 28.
Prize inventory and orders
Sign Up genius for volunteer spots
Partner with Silent Auction and 5th Grade Recognition committees
All PTO officers are included in Carnival committee planning
Room Parents - every classroom has at least 1 room parent (woo hoo!)
Miscellaneous
2024 co-chair - need to start considering options and officers are open to suggestions!
Committees and Chairs expectations:
Each Committee will be assigned a PTO co-chair liaison
All Committees must send representation and provide updates at Monthly PTO meetings.
All Committees must have regular communication/updates sent via email using Google Groups, which include PTO officers
All Committees with a budget must track expenses on Google Sheet provided by the PTO Treasurer. An email was sent to each committee with instructions on how to use the forms to report revenue and expenses, if you did not see an email please let us know.
PTO Co-Chairs Committee Oversight:
Erika - Gardening, Book Fair, Decorating, 5th Grade Rec
Tom - Holiday Charity Drive, Track Club, Walk/Bike to School, Staff Appreciation
Kodi - Family Events, Social Media, Read-A-Thon, Dine & Donate
ALL - Carnival, Silent Auction, (Class Parties)
Attendee Feedback
T-shirt reorders. Please include link in FF.
Sign up genius for staff treats and class party supplies should include ways to donate money
Include a delivery option for donations for staff treats
Post Meeting notes: Tom Pasniewski- (Erika’s replies)
Game
Glow rings tossed onto pumpkins for all-grades game with candy prizes? (Yes, candy corn, parent donated)
Real or fake pumpkins? (Real mini pumpkins 6 per classroom)
Snack
Popcorn donated from Regal, Honest juice from Costco (Call Regal for 6+ bags of popcorn 1 week ahead of parties, Lauren Folkmann to get juices for PTO)
Craft
Paper bag haunted houses? For younger grades or all grades? (Paper bag monsters, all grades)
Early Finisher
K- “I Spy” page, 1-3 “Code Breaker”, 4-5 “Word Search” (Erika to-do, sent 10/16 to Nicole for print shop)
